Click on the “calendar” tab.
- Presentation of the different calendars. By default you only have one.
- Toolbar
- Your calendar
- Choose your calendar display: by day, by work week, week, month or list.
- Mini calendar
- Add an appointment
Multiple possibilities exist to add a new event to your calendar:
• Create : Option N°1 : detailed appointment.
In the calendar tab, click on “new appointment” (6) In the following window: select the details: title, date, time, your observations, if you want an alarm (reminder) etc. To add attendees to your appointment click on “attendees”.
In the window that opens, double click on the attendee of your choice. His name then goes to the right field. Then click on “ok”.
Your attendee appears in the corresponding field of your appointment form. Finally click on “send” if you want to send an invitation to the attendee(s) and on “save”
In calendar homepage you will find your appointment like this: (hovering over the mouse on it to see the details)
• Create : Option N°2
click directly in your calendar on the date of your event: ideal for a quick addition! Fill out the form: the subjects of your event, the event repetition, reminder etc then click ok
Once again, your appointment will appear right away in your calendar and by hovering over it, you will see the details.
• Create : Option N°3 : create an appointment from an email:
Open your email, and in “action” or “more action”, select “create appointment”.
An automatic message appears like this:
If you want the mail sender to be added as an attendee to your appointment, click yes. Otherwise, click no. The window that opens is exactly the same as for the detailed creation from the calendar tab (see option # 1). Fill in the form and save.
Note: In the mini calendar at the bottom left of your screen, the current day is indicated in red (here the 4) and days whith events scheduled are in bold (here 5 and 6).
• Share calendar :
Right click on “calendar” then “Share calendar”.
On the next window:
Indicate the email address of the contact (s) with whom you want to share your calendar (1) (start writing the first letter and the server will automatically suggest the associated contacts). Select the role you assign them which will define their access permission (2) Choose to send a notification email or not (3)
When finished, click on “ok”. The notification mail will be sent automatically unless you have chosen the option “do not send notification “.
To cancel or edit the sharing of a calendar: right click on calendar then “Edit properties”
On the next window: click “edit” to change the sharing settings of this calendar (users, roles etc). Click “resend” to resend the notification email of sharing. Click “revoke” to remove the calendar sharing.
• Create a custom calendar
Right click on “calendars” and choose “new calendar”. Fill in the name, choose a color and click ok. To import an external calendar, type yahoo or google, click on “add external calendar”.
• Calendar display
Choose the calendars to display by simply checking the corresponding box.
To delete a calendar: Click the arrow to the right of the calendar. Then click delete.